Sr. Administrative Associate- American Heart Assoc. Training Center

Company: Boston Children's Hospital
Location: Boston
Posted on: March 9, 2026

Job Description:

At Boston Children’s Hospital, the quality of our care and our inclusive hospital working environment lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us and discover how your unique contribution can change lives. Yours included Position Summary / Department Summary: The Senior Administrative Associate will support the daily operations of the American Heart Association (AHA) Training Center, ensuring accurate management of certification activities and smooth coordination with internal clinical staff. Key Responsibilities: Lead and direct all secretarial, clerical, and administrative support operations for the department, ensuring adequate coverage and adherence to hospital and departmental policies. Recommend, implement, and maintain internal office systems, procedures, and administrative workflows. Manage daily workflows within Cornerstone, the system used to track all AHA training activity. Maintain comprehensive records of all individuals who have completed training through the program, ensuring accurate historical and current documentation. Issue training materials, including books and course resources, and oversee the scheduling and confirmation of certification dates. Run regular reports to monitor compliance, course completion, and certification status. Support internal stakeholders—including physicians, nurses, and clinical staff—who are completing AHA certifications. Manage and maintain recordkeeping systems containing sensitive or critical administrative and financial data; oversee database entry, validate accuracy, and generate required reports. Monitor and reconcile budget reports and department expenses; assist with annual budget preparation, grant applications, and other complex administrative or financial documents. Oversee daily administrative operations including payroll preparation, compliance-related reporting, and coordination of personnel actions. Coordinate departmental fellowship/residency programs or training grants, managing applications, interviews, credentialing documents, and related records. Plan and organize logistics for seminars, conferences, and special events, including scheduling, materials preparation, and expense tracking. Manage supervisor’s calendar, schedule appointments and meetings, arrange travel, and prepare related materials. Monitor department supply inventory and equipment needs; authorize routine purchases and coordinate with support service departments. Prepare, edit, and proofread correspondence, reports, and other documents—including confidential materials—and compose responses to administrative inquiries as appropriate. Minimum Qualifications Education: High School Diploma or GED required. Experience: Two years of related administrative experience required. 100% in person Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous time off, a 403(b) Retirement Savings Plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on T-passes. Experience the benefits of passion and teamwork. The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

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