Executive Coordinator, Global Medical

Company: Takeda
Location: Cambridge
Posted on: July 16, 2025

Job Description:

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description Key Responsibilities: Oversee and manage the Global Medical administrative support model, aligning tasks and resources with the support model defined by the Chief of Staff office. Act as the primary point of contact for coordination and resolution of administrative priorities within the department. Lead a team of administrative assistants, ensuring efficient delegation and high-quality support for the organization’s leaders. Fostering professional growth and guide administrative assistants in best practices for administrative excellence. Implement and refine processes to improve the overall effectiveness and collaboration of the administrative support team. Prepare and deliver reports or updates on administrative support operations to senior leadership and the Chief of Staff office. Schedules meetings, calls, and other interactions based on the priorities of the leaders and/or business unit. Proactively identifies and addresses conflicts. Takes a proactive approach to work product and develops this competency within the administrative assistant organization. Provides general administrative and logistical support for meetings, events, and special projects for multiple groups across the business unit Supports space planning management/tracking, communications, and employee experience initiatives as directed by Chief of Staff, and other leaders. Arranges travel; completes expense reports in a timely manner Creates, prepares, and maintains documents and correspondence, including emails, reports, presentations, master business unit calendar, and procurement requests. Interfaces and communicates with internal and external customers; directs people to the appropriate resources Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company. Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data. Maintains relevant SharePoint sites. Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools. Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status. Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements. Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities. Demonstrates confidentiality in execution of all responsibilities. Performs other duties as required. Takeda Compensation and Benefits Summary We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. For Location: USA - MA - Cambridge - Kendall Square - 500 U.S. Hourly Wage Range: $34.28 - $53.89 The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location. U.S. based employees may be eligible for short-term incentives. U.S.based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S.based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. EEO Statement Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. Locations USA - MA - Cambridge - Kendall Square - 500 Worker Type Employee Worker Sub-Type Regular Time Type Full time Job Exempt No It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Keywords: Takeda, Salem , Executive Coordinator, Global Medical, Administration, Clerical , Cambridge, Massachusetts